Free Invoice Generator Online

TAXES AND BOOKKEEPING

Invoice Generator

Use this free invoice generator to create an invoice online. Enter your business information, upload your logo, and choose custom details within our invoice template. Then, you’re ready to download and send. Alternatively, if you’re looking for a downloadable blank invoice template, use our free printable invoice templates in Word, Excel, pdf and other formats.

Make billing feel effortless with automated invoices in QuickBooks.

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Your info

Business name

Address

Contact number

Website

Add logo

PNG, JPG, GIF up to 10MB

Client info

Bill to

Client name

Address

Use as shipping address

Ship to

Client name

Address

Invoice details

Invoice number

Invoice date

Invoice due date

Terms

Products & services

Product/service

Qty/hrs

Rate

Amount

$ 0

Add item

Additional fields

Notes

Subtotal

$ 0

Add tax

Add discount

Add shipping

Total

$ 0

Get paid 4x faster

With QuickBooks Payments, customers can pay you through multiple channels. And, you can get payments in your bank sooner.

Learn more

Customize invoice

Currency

Custom fields

Add custom field

Color

Font

How to create an invoice

Use the free invoice generator to customize the blank invoice. Fill out all the invoice details with your business information including company name and contact information (i.e. email, phone number, and address). Upload your company logo. Hit the preview button to see your invoice.

Fill out the customer’s invoice details, including the “bill to” and “ship to” sections, and the invoice number. Add your payment terms and a net 30 due date, so your customer knows late fees will apply after 30 days, if applicable.

Enter information about products you are invoicing, including sales tax and shipping costs. The invoice generator will automatically calculate the subtotal for all your line items. Sales tax will be calculated automatically with a QuickBooks Online account. Or you can calculate it yourself using a free sales tax calculator.

Thank your customer for their business with a message. You can also notify them that late fees may apply for past-due payments. You can also set up automatic payment reminders for your customers.

Customize your invoice template. Be sure to preview your invoice one final time to make sure everything looks good. Then download your PDF invoice and send it to your client.

Free printable invoice template in multiple formats

Use the free invoice generator to create customized invoices as many times as you’d like! Alternatively, if you’re looking for a downloadable blank invoice, use this free printable invoice template in Word, Excel, pdf and other formats. Tired of manually creating and sending each invoice? Save time and get paid faster with online invoicing in QuickBooks. No more paper checks, transaction fees, or hectic bank runs. Send custom invoices and accept payments right in the online invoice. Customers can pay by credit cards, debit cards, ACH bank transfers, and Apple Pay®—anywhere, anytime!

Invoicing guide & best practices

An invoice, or a bill, is a commercial document sent from a seller to a buyer as a request for payment, indicating what was sold and how much is owed.

Invoices, like bills, are issued from a vendor to a customer for something they’ve already received, something in development, or something that’s ready to be created. But invoices, unlike a restaurant bill, aren’t necessarily due immediately upon receiving them. You may choose to set invoice payment terms of up to 3 months, to give your customers flexibility to manage their cash.

The best time to send an invoice is immediately after you complete a service or project, or deliver a product. The sooner you send an invoice, the sooner the customer can pay.
You may choose to send invoices first thing in the morning when most people are checking their emails and establishing their to-do lists. Alternatively, you could also send invoices at the end of the work day so that your customers can see them when they check their email first thing in the morning.

You may choose the type of invoice based on your business model and how you’d like to get paid. For small businesses that send invoices after goods or services have been exchanged, a simple commercial invoice, like our free invoice template, will suit your needs.

If your business requires payment upfront, you may choose to use a proforma invoice, indicating a fee agreement and/or estimated costs.

With QuickBooks invoicing software, you can choose from many different invoice templates based on your needs.

There are many reasons to use this invoice generator, such as:

It’s free! Use it as many times as you’d like.
Invoices are customizable to your business
Invoices can be downloaded in a variety of formats, like Microsoft Word, Microsoft Excel, Google Docs, Google Sheets and PDF
Clean, professionally-designed invoices leave a good impression
It saves time that would have been spent creating an invoice from scratch
Invoices that get created and sent sooner can get paid faster

If you’re tired of manually creating each invoice, try the additional benefits that come with online invoicing in QuickBooks, such as pay-enabled invoices and instant deposits!

Here are some tips on how to get paid faster:

Accept all forms of payment: credit cards, debit cards, ACH bank transfers, digital wallets, PayPal, and checks.
Create clear invoices with specified due dates
Send invoices a soon as you complete the work
Establish overdue payment penalties
Automate reminders–QuickBooks Invoicing software does this for you!
Incentivize early or on-time payments with rewards or perks

With QuickBooks Payments’ pay-enabled invoices, customers can pay right in the online invoice, helping you get paid sooner!

Here are some tips to help you create clear and effective invoices:

Make sure product descriptions are easy to follow and understand
Create a purchase order
Specify your payment terms and due dates
Provide contact information for customer questions
Save time with recurring invoices
Accept payments online
Automate invoices with QuickBooks Payments

Frequently asked questions

Use our free invoice generator to get started on your invoice right away!

When creating an invoice from scratch, be sure to include these items:

Your business’s name, address, email address, and phone number for contact
An invoice number for record keeping, to establish a paper trail of information for yours and your customers’ accounting records
The date of completed service
A description of services, to a level of specification that describes what you provided at the unit level
How many units your customer ordered
The rate per unit
The total number of units
A total amount owed
Any tax that your company needs to apply to the amount due

Invoices are most commonly sent in PDF format. However, you may choose to create and customize invoices in Microsoft Word, Microsoft Excel, Google Docs, Google Sheets, or PDF. Word is suitable for short and simple invoices while spreadsheets may be better suited for invoices with many line items and details. Whichever format you choose to create and edit an invoice, it is recommended that you convert the document into a PDF before sending it to your customer.

Make billing feel effortless with automated invoices in QuickBooks

Explore plans

Free invoice generator vs. QuickBooks invoicing software

Cost

Customize invoice

Printable

Calculate sales tax

Send invoices online

Track invoice status

Accept payments online, on invoices

Send automated payment reminders

Integrated with accounting software

Connect your bank account

Instant deposits

$0, unlimited

Starting at $15/mo Free 30-day trial!

Free invoice generator vs. QuickBooks invoicing software

Free invoice template

$0, unlimited

Customize invoice

Printable

Free invoice generator

$0, unlimited

Customize invoice

Printable

Calculate sales tax

QuickBooks invoicing software

Starting at $15/mo Free 30-day trial!

Customize invoice

Printable

Calculate sales tax

Send invoices online

Track invoice status

Accept payments online, on invoices

Send automated payment reminders

Integrated with accounting software

Connect your bank account

Instant deposits

Let's get you paid faster

Try QuickBooks Payments

- **Features
  
  Instant Deposit: Instant deposit is an additional service offered by QuickBooks Payments subject to eligibility criteria, including delayed eligibility for new users and availability for only some transactions and financial institutions. The service carries a 1% fee in addition to standard rates for ACH, swiped, invoiced, and keyed card transactions. This 1% fee does not apply to payments deposited into a QuickBooks Checking account. Deposits are sent to the financial institution or debit card that you have selected to receive instant deposits. Scheduled instant deposits are run automatically; QuickBooks checks for eligible funds up to 5 times per day. Non-scheduled instant deposits are sent within 30 minutes. Transactions between 2:15 PM PT and 3:15 PM PT are excluded and processed next day. Deposit times may vary due to third party delays.
  
  Next-day deposit: Next-day deposit feature subject to eligibility criteria. Payments processed before 3:00 PM PT typically arrive at your bank the next business day (excluding weekends and holidays). Deposit times may vary for other payment methods, third party delays or risk reviews.
  
  Pay-enabled invoices: Requires a separate QuickBooks Payments account which is subject to eligibility criteria, credit and application approval. Additional fees may apply. Additional terms and conditions apply.
  
  QuickBooks Card Reader: Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance. Product registration and QuickBooks Payments account required. Account subject to eligibility criteria, credit and application approval. Terms, conditions, features and services are subject to change. Use is subject to important terms of service and licenses information: https://quickbooks.intuit.com/payments/legal/
  
  Apple Pay: Apple Pay is a trademark of Apple Inc..
  
  **Product Information
  
  Money movement services are provided by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services. For more information about Intuit Payments' money transmission licenses, please visit https://www.intuit.com/legal/licenses/payment-licenses/
  
  QuickBooks Checking Account opening is subject to identity verification and approval by Green Dot Bank.
  
  QuickBooks and Intuit are a technology company, not a bank. Banking services provided by our partner, Green Dot Bank.
  
  QuickBooks Payments: QuickBooks Payments account subject to eligibility criteria, credit and application approval. Subscription to QuickBooks Online is required. Money movement services are provided by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services.
  
  QuickBooks Payments and QuickBooks Checking accounts: Users must apply for both QuickBooks Payments and QuickBooks Checking accounts when bundled. QuickBooks Payments’ Merchant Agreement and QuickBooks Checking account’s Deposit Account Agreement apply.
  
  QuickBooks Checking account: Banking services provided by and the QuickBooks Visa® Debit Card is issued by Green Dot Bank, Member FDIC, pursuant to license from Visa U.S.A., Inc. Green Dot Bank operates under the following registered trade names: GoBank, GO2bank and Bonneville Bank. Registered trade names are used by, and refer to, a single FDIC-insured bank, Green Dot Bank. Deposits under any of these trade names are deposits with Green Dot Bank and are aggregated for deposit insurance coverage up to the allowable limits. Green Dot is a registered trademark of Green Dot Corporation. ©2022 Green Dot Corporation. All rights reserved. QuickBooks products and services, including Instant Deposit, QuickBooks Payments, Cash flow planning / forecasting are not provided by Green Dot Bank.
  
  Deposit Sweep Program:Cash balances above $250,000 will be automatically swept from Green Dot Bank and equally spread across our participating financial institutions, providing you with up to $5 million in FDIC insurance coverage. Customers are responsible for monitoring their total assets at each institution. Learn more and see a list of participating institutions here
  
  QuickBooks Online System Requirements: QuickBooks Online requires a computer with a supported Internet browser (see System Requirements for a list of supported browsers) and an Internet connection (a high-speed connection is recommended). Network fees may apply.
  
  Customer support: For hours of support and how to contact support, click here.
  
  #Claims
  
  1. Get paid 4x faster: Getting paid 4x faster based on U.S. customers using QuickBooks Online invoice tracking and payment features compared to customers not using these features from August 2021 to July 2022.
  
  Terms, conditions, pricing, special features, and service and support options subject to change without notice.

Free invoice generator vs. QuickBooks invoicing software

Free invoicetemplate

Free invoicegenerator

QuickBooks invoicing software

Free invoice generator vs. QuickBooks invoicing software

Free invoice
template

Free invoice
generator